AB 1184, a measure introduced by Assemblyman Todd Gloria (D-San Diego) that would prohibit agencies from destroying email or text messages for at least 2 years was strongly backed by the Assembly Judiciary Committee in late April on a 10-1 vote. The bill now sits on the suspense file of the Assembly Appropriations Committee.

CNPA strongly supports the measure.

The bill requires “Every writing containing information relating to the conduct of the public’s business that is transmitted by electronic mail or other similar messaging system to be retained and preserved by a public agency for at least 2 years unless a longer retention period is required by statute or regulation.”

AB 1184 would require agencies to retain electronic documents in the same manner that they would be required to handle any other document and provide clear guidance to agencies, journalists and members of the public as to what the appropriate standards are for the custodians of this information.